ACUI Open Forum

 View Only

  • 1.  Student organizations

    Posted 06-02-2023 15:54

    Hi All,

     

    If student organization oversight falls under your student union/student center umbrella, I have a question.

    Do any of your campuses over a guide for how to hold student organization officer elections?

     

    We don't have standardized processes for this and allow orgs to manage themselves, but we've received enough inquiries this year that we'd like to put together a guide for organizations.  Please share if you have anything like this.

     

    Thanks!

     

    Dr. Jennifer Reid (she/her/hers)

    Director, Alumni Memorial Union and Student Engagement

    AMU 213 | 414.288.5601 | jennifer.reid@marquette.edu

    Land and Water Acknowledgement

     

     



  • 2.  RE: Student organizations

    Posted 06-07-2023 22:12

    Hi Jennifer! 

    I have attached our Club Election Policy. We are currently reviewing all our club policies with an eye to simplify them and ensure they are aligned to our overall organizational policies and procedures. We hope to have this done by end of July, and if I think of it (or you remind me by reaching out then!) I'll pass along the updated version.

    In case you are a CampusLabs union, I have also included a guide our staff had created for Club Presidents to manage the elections in that portal. It is also a few years out of date, so the process may be slightly different now.

    Best,
    Geoff



    ------------------------------
    Geoff Pimlatt
    Senior Manager Information Systems
    University Students' Council
    University of Western Ontario
    London ON
    ------------------------------

    Attachment(s)

    docx
    Clubs Election Policy 2023.docx   50 KB 1 version
    docx
    Elections How to on Western Link.docx   2.28 MB 1 version
    Original Message


  • 3.  RE: Student organizations

    Posted 06-08-2023 12:07

    We're pretty hands off with our policies for Orgs. However, we do have policy around reservations, finances, and risk management. For elections, we don't have a mandated process, just a suggested one, which is in our template constitution.

    ELECTIONS

    1. Officer Elections: The election shall occur the day of the final general meeting of the [Fall/Spring] semester.
    2. Special Elections: A notice of a special election must be announced to all officers and members at least 7 days prior to the next general meeting. The election shall occur on the day of said general meeting.
    3. Nominations: The nomination period for officer positions will begin 7 days before the election day and be considered final the day before the election. Any member may nominate any other member or themselves.
    4. Ballots and Voting: Voting will take place on LU Hub via a secret (anonymous) ballot. On the ballot, the names of the candidates shall be listed randomly along with the option to abstain (no vote) for a position must be an option.
    5. Results: A simple majority vote is required to win an election. The results shall be announced as soon as possible after the election results are in.
      1. If a candidate is running unopposed, at least 3 votes must be cast in their favor.
      2. If there are more than two candidates running and no candidate receives a majority vote, there shall be a run-off vote between the top two vote recipients within 72 hours.


    ------------------------------
    Kyle Fayan
    Associate Director of Student Involvement
    Setzer Student Center
    Lamar University
    Beaumont, TX
    ------------------------------

    Original Message


  • 4.  RE: Student organizations

    Posted 06-14-2023 13:28

    Hi, Jennifer!

    We have a video that outlines a very basic election process. Keep in mind that we're a completely online institution, so this involves no in-person voting information. Hope it might help!

    --Jessi.



    ------------------------------
    Jessi Eaton
    Manager of Student Life, Purdue Global
    Purdue University Global
    Duluth MN
    jessica.eaton@purdueglobal.edu
    Clear eyes | Full heart | Can't lose
    ------------------------------

    Original Message