ACUI Open Forum

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  • 1.  Event Scheduling office staffing

    Posted 17 days ago

    Hello ACUI Colleagues!

    We here at the University of California, Riverside's HUB Scheduling Office are looking into adding another Senior Event Manager onto our team as the volume of events has increased tremendously since opening a new building. We are reaching out to see how other campuses' event scheduling offices operate. We currently have 2 Senior event managers whom process all events in our student union and the new Student Success building, plus the larger outdoor events (i.e. Concerts, fairs) and any complex events in academic classrooms. Then we have 1 Event Specialist that process all of the weekly academic classroom requests for non-academic events, small-medium outdoor events, and manages our digital signage program and display cases. The 2 senior managers are on a bi-weekly rotational schedule of processing but, the event specialist is not on a rotational schedule. We also are all on a weekly rotational schedule of office duties which include answering phones, assisting walk in traffic, and responding to our general email account. We look forward to hearing from you all as to how much staff you have, how the roles/positions vary, how the workload is equitable, and any other information you think might be relevant.

    Thank you all in advance!

    Nick Olivarria
    Sr. Events Manager
    University of California–Riverside
    Riverside CA

  • 2.  RE: Event Scheduling office staffing

    Posted 17 days ago
    Hello there, 

    Would you be interested in a UK perspective on this? (Absolutely no worries if not or if you don't think it would be relevant).

    If so then Coole Insight would be happy to help generate some responses from across the pond!

    Looking forward to meeting and reconnecting with those going to Boston next month for Conference.

    Steve Coole
    All the best,

    Steve Coole (He/Him)


    Coole Insight Ltd

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