Room Diagram Software

3 Replies

Room Diagram Software

Posted by Darius Darling on Oct 25, 2018 10:01 am

Greetings Everyone,

Does anyone know of a software that helps to create diagrams (to scale) for conference services spaces. We are an Ad Astra Campus and it does not have the feature built into it so we are looking to find something that we could use in addition to Ad Astra. Please let me know if you have something to help with diagrams and how you feel about the product you are using.

Best regards,

Darius Darling
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Re: Room Diagram Software

Posted by Filip Pongratz on Oct 25, 2018 10:26 am

Hi Darius - there have been a couple of other posts along this line and I believe the three that come up the most are Social Tables, Meeting Matrix, and Visio.

Visio is free with Microsoft Office usually but not sure on the learning curve of it.

Meeting Matrix is a paid version and I have heard mixed reactions on learning curve/ease of use but at Temple University one of our areas uses that.

Social tables has a free and paid version. Most would say this is the leader in the field at the moment with an easy learning curve and feature set. I think they recently lowered their pricing and the pro version is their lowest paid option at $99/month. You only get two user accounts but you can work around that if using generic logins and it comes with unlimited events/floor plans. Other areas at Temple use this.

Another software I recently tested is Allseated. Very similar to Social tables. Different pricing model; Social Tables you are paying for # of users with unlimited events, with Allseated you are paying for # of events/floor plans but you get unlimited users. Non-profit rates start at $748/year for 50 events to $2,988/year for 500 events. You are capped at these numbers so once you create your 500th floor plan you cannot delete it and create another one either. Not sure how competitive this pricing structure will be for our field.

Filip Pongratz
Associate Director, Student Center Operations
SFC Activities & Operations
# 2157074362

Re: Room Diagram Software

Posted by Jimmie Baker on Oct 26, 2018 9:41 am

Hi Darius,

We have been using Social Tables for about 1 1/2 years and have been very happy with the product so far.   We have also used Microsoft Visio in the past for room diagrams and setups.

Jimmie Baker
Senior Associate Director
University Memorial Center
University of Colorado Boulder

Re: Room Diagram Software

Posted by Chris Jensen on Oct 26, 2018 4:59 pm

We currently use iPlan here at CSUN.  This is the new web based version of Meeting Matrix.  Before I started we had Room Viewer.  The learning curve seemed really easy to me for Meeting Matrix/iPlan.  I use Vectorworks for our more complicated setups as I can be a lot quicker and arrange other elements that are not included within iPlan.  Vectorworks has added a ton of symbols into 2018 that are to scale real products rather than just using generic symbols.  Case in point, the entire AV Stumpfl line of projection screens is there along with a ton of manufacture audio symbols.  Now instead of using a small speaker symbol I use a QSC K12 or L'Acoustic Arc symbol that is to scale.  

I saw a demo of Social Tables and although it looked OK I was a little underwhelmed and it felt on the same level as Meeting Matrix.  Being a CAD user I wish these programs would come up with snapping tools as it can get frustrating to lay things out.

I know Meeting Matrix offers a service to measure rooms and then create the templates, however I have had very little luck trying to draw my own rooms.  As we have had new spaces get used for events I have just drawn my own or imported the plan sets into Vectorworks and traced them out.  Meeting Matrix wants to charge us to add spaces.

Vectorworks or any other real CAD engine would be a lot to bite off compared to the more simplistic event software, however in the long run much more powerful if you are looking to really gain skill into event planning.  Being able to visualize in 3D the events is a huge plus.  I know this is beyond what many of us do and might be needed for meeting rooms, however from a teaching point of view that I am trying to offer as learning program, it is really valuable to get my students deeper into being a competitive event planner.

If you want to have some real fun, look at both Vectorworks Spotlight and Viven by Cast Software