Holly,
Thanks for the e-mail.
Here at Florida Gulf Coast University, everything is scheduled into our scheduling software (25Live). Our office schedules the majority of meetings and events on campus but Athletics, Campus Recreation, Housing, and the Registrar's Office all utilize 25Live for scheduling. Based on that, we were able to work with CollegeNet (makers of 25Live) to create a variety of calendars that meet our needs. Our office is in charge of "managing" the calendar, but most of the time it consists of setting up the correct calendar feeds so events make their way to the appropriate calendar.
This first calendar is our Featured Events calendar - This is used to showcase our highest profile events on campus that often times the FGCU community and general public are invited to. It features photos, descriptions, building photos, and directions and has been a great tool to promote some of our biggest events on campus. This calendar does require a bit of manual work from our office in either reviewing or uploading the appropriate event photos and event descriptions.
https://www.fgcu.edu/events/The second calendar is our Calendars by Location - This is set up directly off of our calendar feeds with no manual work needed. This calendar basically shows what is scheduled in each building on each individual day, and is utilized mostly by those on-campus (students, faculty, and staff members).
https://www.fgcu.edu/calendar/buildingsThe third calendar is the Grid View of our Calendars by Location - This one is also set up directly off of our calendar feeds with no manual work needed. This calendar basically shows the same thing as our Calendars by Location, but it is in a grid format. This calendar is mostly utilized my faculty and staff members when looking for availability of specific locations on campus.
https://www.fgcu.edu/calendar/availabilityI hope that this helps, but please let me know if we can provide any further information.
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Eric Balmer
Director of Campus Reservations
Florida Gulf Coast University
Fort Myers FL
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Original Message:
Sent: 03-30-2022 15:43
From: Holly Metzger
Subject: Master Calendar
I'm wondering if anyone uses some sort of master calendar system on their campus that encompasses any and all campus activities to integrate academics, athletics, student life, etc. Do you have one central office who manages the calendar? Do you use any specific software for this?
Thank you for any insight you all might have!
Holly Metzger '05, MBA '21 | Director of Student Engagement
Bluffton University |www.bluffton.edu
1 University Dr., Bluffton, OH 45817
Phone: 419.358.3297