Hello Ernie,
UNR's JCSU only charges for staffing, so for hybrid events I have our student AV Techs setup and operate the equipment accordingly. For large events in our Ballrooms, we have had up to three video cameras, video switcher, sound mixer, JBLs, lighting console, etc. Technically, it is similar to running an in-person event with a livestream component. The challenge is if the Event Planner requests a Zoom Webinar instead of a regular Zoom meeting, because of the additional costs for licensing if an event requests the former. Our University has some webinar licenses, which allows up to 500 participants, so I have been working with other offices with a license; however, for events with remote participants of up to 300 people, which are most events, I have been emulate a Zoom webinar by setting certain parameters in a meeting session such as assigning Co-host status for those who will speak, and not allowing rest of the remote people to unmute their mic and video as well as other security restrictions to prevent Zoom bombing.
In regards to meetings in our smaller rooms requesting a Zoom component, I have my Student Building Tech setup an OWL-Cam, and for a medium sized room I would have them add a USB conference mic such as couple of MXL's daisy-chained. In the JCSU's Rita Laden Senate Chambers, we have a built in system of gooseneck and wireless boundary mics, which can be patched into the room PC, and use for Zoom or any other video conferencing software. After testing the Zoom setup, the Tech would be on call. Most of our customers are familiar with using Zoom, so they usually do not need assistance. On a case by case basis, I have the Student Tech assist the customer with logging into their Zoom account, using its features, and getting the session started.
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James Cho, Coordinator of Technology Services
University of Nevada Reno
Joe Crowley Student Union
Reno, NV
United States
jamescho@unr.edu------------------------------
Original Message:
Sent: 03-23-2022 11:25
From: Ernie Kimlin
Subject: Staff support for Hybrid meetings and events
Hello everyone -
As more meetings and events are incorporating a Hybrid format and using/ requesting Zoom or other virtual platforms, is anyone on your Student Union staff responsible for helping to "run" these Zoom meetings/ webinars in your building, beyond just setting up equipment?
What level of support is your Student Union staff providing to these Hybrid meetings and events utilizing a virtual format?
Thank you!
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Ernie Kimlin, Interim Director
(Pronouns: He/Him/His)
Student Union, Event & Conference Services
Division of Student Affairs
Northeastern Illinois University
5500 North St. Louis Avenue, Chicago, IL 60625
Phone: (773) 442-4635
Main Office: (773) 442-4630