Hi Carl!
We generally don't charge room fees to student groups or campus departments, however, room fees are applied in the following situations:
- Attendee Registration Fees
- Attendee Admission Fees
- Required Donation to Attend
- Any type of fee is charged to anyone attending the event, including sponsors and exhibitors
- If a certain percentage of attendees are not affiliated with the university (ex: hosting a conference for non-ASU attendees)
We ask about fees as part of our reservation request process, and throughout planning discussions. If we learn of fees that weren't initially disclosed (or may have been added after initial planning), then we'd add the room fees in most circumstances.
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Sarah Strohmenger
Program Manager, Event & Meeting Services
Arizona State University
Tempe AZ
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Original Message:
Sent: 05-16-2023 09:04
From: Carl Stiles
Subject: Internal Campus Partners Charging External Vendors
Morning All
I am seeking policy/procedure information from those campus unions that are auxiliary service enterprises and charge fees for use of the facility.
We presently do not charge internal campus partners for use of the campus union unless it is for staffing charges outside of normal operating hours.
We have a campus partner that charges external vendors to table at their campus fair - does anyone have any insight into charge the internal partner as they are collecting funds and not paying for space usage?
Thank you very much.
Carl
-- | | Dr. Carl G. Stiles Director, Memorial Union | | | | |
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