Looking for suggestions on managing Student Organizations without a platform like Campus...

2 Replies

Looking for suggestions on managing Student Organizations without a platform like Campuslabs, CampusGroups, Presence, etc.

Posted by Nick Elliott on Dec 18, 2018 12:12 pm

Hello,

 

Can anyone send information on how your institution manages,or did manage, student organizations and groups without a platform like Campuslabs, CampusGroups, Presence, etc.

We currently manage all student organization registrations, rosters, events, service hours, fundraising form, etc. through a paper process, because funding is limited.


Any suggestions and examples are appreciated. Feel free to send them to student.engagement@southeastern.edu 


Thanks!

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Re: Looking for suggestions on managing Student Organizations without a platform like Campuslabs, CampusGroups, Presence, etc.

Posted by Abby Vollmer on Dec 19, 2018 11:49 am

Interested in any resources/ideas that are shared with you!  We are in the same position.

Thanks you!
Abby Vollmer
Doane University

Re: Looking for suggestions on managing Student Organizations without a platform like Campuslabs, CampusGroups, Presence, etc.

Posted by Brian Koehler on Dec 20, 2018 10:33 am

I would suggest looking into Trello - it's free, it's web-based, it can be accessed by desktop or mobile.  If you don't understand how Trello works on a high-level: it is a virtual corkboard and post-it note system, I'm sure you would be able to find multiple threads about it in the discussion groups.  Alternatively, feel free to reach out and I can go on in length - I have been using it for years.

We use Trello primarily for daily task management (ie set-up and daily lock / unlock) and some basic event data record keeping - but there is potential for other uses.

I believe Trello might be a useful tool if you would limit access to a few specifically designed boards (perhaps a designated student club / org officer) could help manage admin info specific to their group.  You can have boards for your eyes only as well as boards that are visible to anyone invited to have access.
- first establish a templates board for all of your processes - use one list for directions and how-tos, use one list for process card templates, use one list for important contacts - each with cards to match the specific topics / checklists / deadlines / etc
- set up a board of all clubs / orgs for recognition purpose (each club / org is a list - each card could be a step in your recognition process with specific checklists and deadlines assigned) - you could use this to adjust club standing / recognition in real time as documents get uploaded (ie charters, signature lists, member lists, etc)
- set up a club / org summit attendance board - can be used to track attendance and minutes from each senate meeting
- set up an event announcement board - can be used to store templates for approvals, directions for submission, and can even be used for submission virtually all with time / date stamps in real time

Trello is a very helpful tool - and has many uses depending upon how you design your logic and manage user access / controls.  You can essentially turn it into a database and file sharing tool if you have the time to develop it.