Event Management Training for Student Organizations

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Event Management Training for Student Organizations

Posted by Shannon Daly on Dec 13, 2018 12:11 pm

Hello all!

We are in the process of developing event management training for student organizations.  If you have a few extra minutes as things (hopefully!) slow down for winter break, we would greatly appreciate your answers to the questions below.  Feel free to respond here or email me directly at daly.166@osu.edu.
  • What office(s) facilitate event management training?
  • How many reservable spaces does this training apply to?
  • How many student organizations are registered on your campus?
  • Is event management training online, in person, or a hybrid?
  • Is event management training required to book space on campus?
  • Do you offer incentives to student organizations to participate in training?
  • What subjects does your training cover (i.e. how to make a reservation, Union policies, event management tips, etc.)?
  • What time of year is training offered?
  • Were you on staff when training was introduced?  How has the training made an impact on your campus?
  • Is there anything unique or anything else you want to share about your event management training?

Thank you in advance!

Shannon Daly
Buckeye Event Network/Classrooms Coordinator
Ohio Union

[Cross-posted in Student Organization Advisors COP]
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Re: Event Management Training for Student Organizations

Posted by Olivia Lynch on May 21, 2019 9:46 am

Hello Shannon,

I work for the University of Pittsburgh and I help facilitate our student organization training sessions. 
 
  • What office(s) facilitate event management training: William Pitt Union Building Management Team (reservations) and Student Organization Resource Center (SORC)
  • How many reservable spaces does this training apply to?: This applies to six of the main event spaces on campus but we also cover off-campus buildings as well 
  • How many student organizations are registered on your campus?: 900
  • Is event management training online, in person, or a hybrid?: In person training 
  • Is event management training required to book space on campus?: Yes, student organizations must be SORC recognized and go through our training session to be eligible to book space. 
  • Do you offer incentives to student organizations to participate in training?: We provide food from our game room concessions and SORC concessions. We also give out gift cards, and vouchers to services on campus.
  • What subjects does your training cover (i.e. how to make a reservation, Union policies, event management tips, etc.): Money Management, the differences between our departments, event management, reservation terms, Union policies, event tips, and event planning pannel. For the event planning panel, I invite campus partners to speak to the students about the services they provide for their events. Special events furniture, campus catering, outside of classroom program, and sustainability.
  • What time of year is training offered?: We offer it twice a year and we normally do five to six training sessions
  • Were you on staff when training was introduced?  How has the training made an impact on your campus?: Yes, I was on staff when we introduce this training. We use to have a separate one from SORC but we combined the training. There were two tracks that we offered during the sessions. One is for event planning and the other is for our business managers. We are looking to make this training more interactive by having them go through mock event planning activities. 
  • Is there anything unique or anything else you want to share about your event management training?
                I think the event pannel is nice. It gives students the opportunity to get face time with professional staff that they would normally just email. I like the training sessions in person because you can at least say that they heard all your policies. We try to give tangibles and have time for students to come up to talk to us after. 

If you have any other questions. Please don't hesitate to email me at ofl4@pitt.edu. I can send you our current training power point.