Posted by Andrew Carter on Jul 21, 2018 12:01 am
Hello all!
Before we start in on fall quarter my team and I have an opportunity to change how AV equipment (mics, speakers, projectors, sound consoles, truss) are checked out and I wanted to ask the group what different ways you all do it and what works and what doesn’t.
Currently all of our reservations are made in 25Live. We support both on and off campus groups in our facility as well as across campus. We also rent equipment out directly to our clients for their own off campus events, much the same as any rental house would.
However we do not have a very strong process on testing equipment before it goes out, or to make sure it is functional and has all its screws, knobs, and buttons when it gets back.
We do pretty ok when it’s a completely outside rental. But for the events that our staff is setting up/tearing down in our building or across campus, they just grab what they need according to 25Live, set it up and break it down, with out any check in/check out process or equipment testing pre or post event.
So so the questions that I have are:
1) Do any of you use an additional inventory management software with barcodes, RFID, QR codes? Do they intergrate with 25Live?
2) What is your process for checking out and checking back in AV equipment? Does this process change for on campus events vs off campus clients?
3) Do you have a singular storage location for equipment used on events or multiple? How do you keep equipment inventory appropriately balanced if you do use multiple locations.
Thanks in advance for all your help!