Meeting Room Rates

8 Replies

Meeting Room Rates

Posted by Paul Terzino on Aug 9, 2019 8:00 am


We're opening a new student center in 2021 and restructuring how we manage/administer our meeting room charges.  Can you share:
1. What groups do you charge to use meeting rooms?  (student orgs, campus departments, community organizations...)
2. If you charge, do have a tiered rate structure?
3. If you charge, can you share your rates, preferable with a link to your online info?

Feel free to reach out to me directly if you prefer:

Thank you!

Paul Terzino
Western Michigan University
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Re: Meeting Room Rates

Posted by Jason Levy on Aug 9, 2019 9:44 am

Hi Paul - please see the attached rate schedule for one of our student center facilities and let me know what questions it creates.  We have a multi-tiered structure based on client type.
Students don't pay for rooms but they do pay for additional services - e.g. linen, extra sound, special set-ups, etc.
Hope this helps.
Attached files

Re: Meeting Room Rates

Posted by Laura Whittemore on Aug 12, 2019 9:43 am

Hi Paul - Central Connecticut State University has recently reviewed and restructured our facility fees for all of campus. We use a tiered model, based on client type. See the link here - 

Let me know if you have any questions! Happy to help as we are in the midst of merging with the other event management department on campus to take on all reservations and support for the campus. 

Another great reference for facility fees is Geoff Combs, UMass Boston - 

Hope this helps!

Laura Whittemore
Assistant Director, Student Center
Central Connecticut State University
(860) 832-1973 

Re: Meeting Room Rates

Posted by Jeremy Davis on Aug 13, 2019 10:27 am

This is super helpful information - thanks for asking this question.  Perhaps this type of information could be added to the ACUI survey regarding operations?  In particular, it would be interesting to see what other schools charge for ballrooms.

Re: Meeting Room Rates

Posted by Paul Terzino on Aug 14, 2019 8:26 am

Great idea Jeremy!

BTW, it did not occur to me when I posted this question originally, to shared our current rates/rate structure, so here is link to ours:

Paul Terzino
Bernhard Center
Western Michigan University

Re: Meeting Room Rates

Posted by Brian Koehler on Aug 14, 2019 11:19 am

At CWU -
1. University affiliated groups are not charged for the use of space, they pay for service - similar to Jason's practice.  Off-campus entities are charged per diem - we do not break down costs by time.

2. We tier our service costs based upon the type of user group.  We have on-campus rate, off-campus rate, S&A funded rate (meaning a group funded through student and activity fees)
- Examples of S&A funded groups are Student Government, Student Involvement, Diversity and Equity Center, Campus Activities, Center for Leadership and Community Engagement, etc
- We charge S&A funded groups 50% of the on-campus rate, because students are already being charged to fund such entities.

3. I am in progress updating our web presence, so please excuse the super basic content - we are in the link architecture phase right now.
Student Union Room Rates and Event Support Service Rates -
Rental Rates -

May I interject a question to the group along with your previous 3:

4. Does your Student Union have a business model to include revenue generation as part of the budget (ie self-support programs like Event Support, Rentals, or Ticketing Office)?
If so, what kind of programs?
- We are supported through a blended budget, meaning we are partially self-support and partially supported through student fees - we do not receive any state funding for our Student Union. 
- Our Equipment Rental and Event Support program is primarily self-sufficient.  The program generates enough revenue to support the 2 professional staff and 14 student staff it takes to operate.  Administration, operations, and maintenance (i.e. the rest of us) are supported by a blend of S&A and SUB fees collected each quarter.  Therefore our Student Union Advisory Board votes on building policy and procedures, and has input in building expenditures and upgrades.

Re: Meeting Room Rates

Posted by Paul Terzino on Aug 15, 2019 8:21 am

Response to Brian's follow up question:
We generate enough revenue via room rental, AV services, and leased rentals to support the Bernhard Center operational direct costs - no state funding.

Paul Terzino
Western Michigan Univ

Re: Meeting Room Rates

Posted by Susan LeBow on Aug 15, 2019 8:22 am

Paul -
Here is the link to our rates... multi-level... We don't charge enough and are looking at adjusting our fees. We are implementing a minimum $25 fee for special set ups (will increase based on the size of the group and extent of the set up).

Re: Meeting Room Rates

Posted by Jimmie Baker on Aug 16, 2019 10:30 am

We use a tiered rate for our meeting room rates with our students receiving the best rate followed by departments, our campus conference services, and non-university users paying the highest rate.  We do not charge our students and university departments for the use of our rooms unless there is a fee to attend the meeting or event.   All non-university users pay rent regardless if they are charging an admission fee to attend the meeting or event.   All revenue generated from our rental and event services is used to offset our overall Union budget.

Jimmie Baker
University Memorial Center
University of Colorado