Facility Cameras & Event Rooms

3 Replies

Facility Cameras & Event Rooms

Posted by Rachel Henry on Apr 12, 2019 10:45 am

Hi all! Does anyone have security cameras inside ballrooms/event spaces? We are considering adding them during a renovation of our large ballroom to assist with the management of the space when staff are low (nights and weekends). Does this violate a groups' expectation of privacy during their events? Any best practices for the placement of security cameras would be so helpful!

Thanks so much!
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Re: Facility Cameras & Event Rooms

Posted by Michael Schmit on Apr 12, 2019 11:19 am

Rachel

Our building did this a few years ago. The decision was made to add cameras in both our larger ballrooms (both around 10,000 sq ft) and a smaller multi-purpose room. After discussion with some student organization stakeholders, we went forward with this project but did not put any cameras into meeting rooms since that is the space where more culturally significant programs occur (we have greek life, but no greek housing. there initiation events often end up in our larger meeting rooms). The smaller multi-purpose room is the one place where we have had clients move programs to a meeting room to ensure privacy, but I can think of twice that this occurred over four school years.

This summer I am updating my camera plan. In the room where we host more of our large-scale speaking programs I placed three cameras. There are two airwalls in the space, so each section has coverage. The third camera is nearest our standard stage location for large-scale lectures (off stage right by 30'). This camera is a pan-tilt-zoom, one of three in the entire building. I am strongly considering changing this location to a standard camera since it is more invasive than I feel comfortable with. On the other hand, our other ballroom space only has one camera. I am adding a second there to all both sides to have coverage when the airwall is extended.

Our overall coverage system is designed to capture "front view" as individuals enter the building and exit all the elevators, plus enough coverage to follow around the building without too many uncovered area. It was an expensive install, but we have been very happy with it. 

Re: Facility Cameras & Event Rooms

Posted by Allen Flanagan on Apr 12, 2019 1:21 pm

Rachel,

We also just added six to our Assembly Hall/Ballroom about a month ago.  Six seems excessive, however our airwalls permit the division of the space into four functional spaces in the room.   SGA provided the funding for this endeavor along with the addition of two cameras in one of our larger reservable spaces that also functions as our food court seating area and Risk Management event entry point.  

We're tweaking placement a little more now that we've seen how the views are during events, but are very pleased with the decision to add them to our Assembly Hall.  These additions have given us almost complete coverage of public areas of the facility, with the exception of meeting rooms that have hallway camera coverage.  

Like Michael, we also have a strong focus on our entrances/exits with higher quality/resolution cameras.  

Facility Cameras & Event Rooms

Posted by Stephen McCay on Apr 15, 2019 9:10 am

We have security cameras in all our meeting rooms in our newer building and then in the hallways/common areas of all 3 buildings. Our security cameras aren’t used to monitor events, but are used in the event there is an issue that needs to be reviewed post-event. This is an institution policy that is continually changing.

 

 

Stephen R. McCay, M.S. 

Assistant Director for Operations 

Union & Programs Department

University of Southern Mississippi

118 College Drive #5067 | Hattiesburg, MS  39406

P: 601-266-4220 | F: 601-266-5870

www.usm.edu/union

 

 

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