My question is quite simple: What is your procedure for rain calls/ inclement weather regarding outdoor events?
Do you have a deadline by which the rain call has to be made?
Who does the event organizer communicate to? on evenings and weekends? And how? in writing or a phone call, etc.?
Does the procedure differ if it's just a space reservation vs. an event with rented equipment and sound/lighting/etc.?
What happens if unexpected severe weather occurs during an event?
Any other insights would be greatly appreciated. Note: We are in northern VA, so most weather calls have to do with extreme wind, heat, and lightning which also tend to be associated with fast-moving, pop-up storms. Here one minute, gone the next.
Thanks in advance,
Krisztina
P.S. If this info has been collected in the past and I'm just not finding it, please point me in the right direction.
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Krisztina Roder
Event Services Manager
George Mason University
Fairfax VA
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